Arctic Move Playbook

Timeline from Planning to Arrival

90–60–30–7–Arrival Timeline

Timeline graphic for planning phases
90d60d30d7dArrival

At 90 days, define the window, set budget bands, and reserve core services. Confirm route constraints including ferries and last-mile access. Begin documentation updates and order cold-rated materials.

At 60 days, lock pickup and delivery windows, align with weather, and start staging nonessential items into bins with final labeling syntax. Arrange interim housing and schedule utility changes.

At 30 days, complete low-use rooms, assemble a 72-hour essentials kit, and verify insurance coverage. Prepare buffer plans for weather deviations and coordinated meet points.

At 7 days, defrost and dry appliances, drain small engines, secure hazardous materials, and stage priority bins for last-on, first-off. Confirm all appointments and contingency contacts.

On arrival, activate heat, water, and power; unload priority bins; verify inventory; and stage unpacking room by room with a focus on kitchen and bedding day one.

Milestone Checks

  • Permits and ferry bookings confirmed
  • Insurance coverage amounts verified
  • Vehicle winterization completed
  • Contacts and offline maps printed

Essentials Kit

  • Heat sources and blankets
  • Lighting and power banks
  • Cooking basics and water
  • Medications and hygiene

Scheduling Tips

Cluster vendor appointments and permit pick-ups to minimize idle time. Use shared calendars and SMS confirmations to avoid missed windows.

Risk Register

Track weather alerts, ferry capacity, and road closures. Assign owners and triggers for mitigation steps.